Most CCEI sponsored workshops are one day events with a specific list of objectives and topics.  Generally, a successful workshop requires the  support of two different individuals--a workshop host and a workshop content presenter.

Before a workshop can be sponsored by CCEI, the workshop host and/or the content provider must present the workshop idea to the  CCEI Executive Board.  Need, objectives, scope, date, location, and costs must be detailed for the Board.  The Board will then either accept the workshop proposal and sponsor it or reject the concept and  request further refinement.

When planning the workshop, the host and presenter work in unison.

The workshop host functions as the administrator.  It is the job of the host to accomplish the following  things:

a.  make sure workshop publicity information gets to the newsletter editor and the web site host for dissemination.

b.  make all physical plant arrangements including school plant access, parking,  security, rest rooms, outside communications (like a phone), insurance/security bonds, and custodial

c.  make all equipment arrangements including access to special equipment such as computers, etchers,  machinery, test equipment, Internet link, A-V equipment, and tools

d.  make all food arrangements including snacks, drinks, and lunch (it is recommended that lunch be at the workshop site to eliminate wasted  travel time)

e.  arrange for registration on-site, welcome the participants, introduce the presenter, help facilitate the presentation of the material, call the break for lunch, and close the workshop with a  round of thanks for the presenter

f.  deal with the CCEI Treasurer with any costs or expenses incurred and any registration funds collected on-site

g.  write a thank you letter, on behalf of CCEI, to  the content presenter and his/her immediate supervisor and write a short Workshop Summary article for inclusion in the next CCEI Newsletter (send via E-mail for editor Bob Hoskins)

 The workshop content presenter is the instructor.  It is the responsibility of the content presenter to:

a.  be technically prepared

b.  gauge the technical depth of the participants early in the session and adjust level and review accordingly

c.  have sufficient printed and component materials  ready for all workshop participants

d.  pre-stage all demos to eliminate setup time

e.  communicate equipment needs, software needs, HD disk space needs, tool needs, and printing needs to the workshop  host so that coordination can occur

f.   use A-V equipment when appropriate

g.  prepare handouts of complex diagrams and procedures so workshop participants have a copy in front of them and can  concentrate on what you are saying rather than drawing (we are not teaching art)

h.  plan on a minimum of 50% presentation and 50% hands-on (a higher hands-on ratio is preferred)

i.  deal with the CCEI  Treasurer about any expenses incurred and authorized